Eligibility and guidelines

Eligibility
To be considered for an AVMF REACH Program™ grant you must meet the following
requirements:

  • Be a veterinarian who is a current AVMA member – pet owners are not eligible to
    apply.
  • Have provided veterinary medical care to an animal for an illness and/or condition
    requiring immediate care and whose owners are experiencing financial hardship.

Exclusions

  • Elective surgery (e.g. spays and neuters)
  • Routine preventative care.

Grant guidelines

  • Grants are provided as reimbursement for veterinary charitable care services that have already been provided. No pre-approval is required.
  • Each charitable care grant request may be funded for up to $2,000 per case as determined by reviewers, for a total not to exceed $2,000 per applicant per calendar year (January through December). These caps allow us to help as many animals and veterinary practices as possible, nationwide.
  • Members within the same practice can pool funds for a single case.
  • Grant applications are limited to one request (may include multiple patients up to three) per animal owner/client.
  • Grant application guidelines must be met for funding to be considered.
  • Submission of a ‘Final’ application is not a guarantee of approval/funding.
  • Approval emails are sent to the participating veterinarian’s email address associated with the AVMA member ID.
  • Important: To avoid delays, upload your W9 form within 3 months through the secure application site. A link to the form can be found in your approval email. Missing the deadline could cancel the grant, so don’t wait!
  • The AVMF REACH Program steps in with support when financial barriers prevent pets from getting the immediate care they need. The grants are not intended to offset clinic write-offs at the year end.
  • While we strive to support all charitable care efforts, grant availability is limited to program funding.

Application

  • Applications can only be submitted through the AVMF REACH Program
    application portal.
  • Visit https://vcare.avmf.org. When you click on the login button, you will be taken
    to your AVMA member login. Once logged in, you will be able to begin filling out the
    application.
  • First, you will need to select AVMF REACH Program from the dropdown
    menu to create your application.

  • Verify your prepopulated “AVMA Member Veterinarian Information.” Be sure to
    select your Practice Name from the dropdown menu. If your practice name is not
    listed, select “01. Manual Practice Entry”.

  • If your address pre-populates and it is incorrect, revise the information.
  • Be sure to fill out all required fields.
  • The application must include a detailed description of the case presented, how and
    what medical care was provided, and the outcome. Please provide as much
    information as possible (including photos and/or video if appropriate) to
    demonstrate to the reviewers that immediate veterinary care has been provided as
    per the program guidelines.
  • If the request involves more than one animal in the household, complete the Patient
    Information fields for each animal included in the request (may include multiple
    patients up to three per animal owner/client).
  • If the request includes more than one expense category, enter the respective
    amounts and leave “0” zero in the field as the default for those that do not apply.
  • You can stop and start your application any time. Be sure to save your work
    periodically prior to final submission.
  • When you have completed all fields, click on the Submit as Final button to apply.

Approval

  • You will receive email notification of your application status within 10-15 business days from the date of submission. The email notification will be sent to the email address associated with your AVMA ID membership.
  • If your grant request is approved, your approval email will include a link to important W-9 instructions for securely submitting your practice’s bank account information. To avoid delays, upload your W9 form within 3 months through the secure application site. A link to the form can be found in your approval email. Missing the deadline could cancel the grant, so don’t wait!

Payment

  • You will need to submit a W-9 with your practice’s banking information through our secure portal. It is important to submit the W9 as soon as possible to avoid a delay of payment. As a precaution, DO NOT attach a copy of a W9 to any email communication.

Questions? If your question is not addressed in the guidelines or the FAQs, email
avmfreach@avma.org.


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